Procurement

The Supplier Portal is an online platform that allows you to manage your interactions with INSEAD. It includes functions such as viewing purchase orders, submitting invoices, updating company information, and participating in RFQs.

Access the Supplier Portal via https://horizon.insead.edu. Enter your credentials (Username and Password) to log in. For more details, please refer to Chapter 1 of the User Guide - INSEAD Horizon Supplier Portal attached above.

If you do not have access and wish to gain access, please submit a request to [email protected]. You should only register for an account once. If you are already registered but have forgotten your password, do not register again. Instead, use the "Forgot Password" link to reset it. For more details, please refer to Chapter 1 of the User Guide - INSEAD Horizon Supplier Portal attached above.

Click on the "Forgot Password" link to reset your password. For further instructions, please refer to Chapter 1 of the User Guide - INSEAD Horizon Supplier Portal attached above.

To update your company profile, log in to the Supplier Portal and navigate to the “Company profile” section. 
Note: Tax details should NOT be updated here. If your tax information has changed, a new Supplier Number must be created. Please contact [email protected] for assistance. For more details, refer to Chapter 1 of the User Guide - INSEAD Horizon Supplier Portal attached above.

You can add or modify a contact by accessing the Supplier Portal and by clicking on "Company Profile" > “Manage Profile” > “Contacts” and entering the new user’s details. Ensure they have the appropriate permissions. For further instructions, please refer to Chapter 4 of the User Guide - INSEAD Horizon Supplier Portal attached above.

To update your bank details, go to "Company Profile" > “Manage Profile” > “Payments” > “Bank accounts” and provide the necessary information. Verify that all details are accurate to avoid payment issues. For more information, refer to Chapter 4 of the User Guide - INSEAD Horizon Supplier Portal attached above.

You can view your contracts in the "Manage Contracts" section of the Supplier Portal, where you will find all active contracts associated with your company.

Access all RFQs you are invited to by navigating to the “Negotiations” section in the Supplier Portal. A user guide dedicated to RFQ supplier participation is in progress and will be available soon.

Make sure that your internet browser has pop-ups enabled. For detailed instructions on viewing and downloading RFQ documents, please refer to the resource guide [in progress and available soon].

If you didn’t receive a confirmation email, you can check the status of your bid directly in the system. For more information on viewing your bid, refer to our resource documentation [in progress and available soon].

View Purchase Orders by navigating to the "Orders" section within the Supplier Portal. For more information, please refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

Go to the "Invoices and Payments" section in the Supplier Portal to track the status of all submitted invoices. For more information, refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

Ensure the correct INSEAD entity, PO number, requester name, currency matching the PO, and tax details are included. Attach a copy of your Invoice in PDF format. 
For pre-payment, submit a Pre-payment invoice (NOT a proforma).

Navigate to “Tasks” in the Supplier Portal, go to the “Invoices and Payments” section, and click on “Create invoice without PO.” For more information, refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

Follow the same process: go to “Tasks” > “Invoices and Payments” > “Create invoice.” You will have access to the PO number shared before the migration to Horizon (a "v1" suffix may be added for partially received POs). For more information, refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

You can "Cancel" or "Delete" an invoice while creating it and before submitting it. Once an invoice has been submitted to INSEAD, it cannot be modified or canceled. If changes are necessary, please contact [email protected] immediately.

This is similar to submitting a PO invoice. Choose "Credit memo" in the Invoice type field. For more information, refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

Issue your invoice according to the Legal Entity mentioned on the Purchase Order, unless otherwise agreed.

The preferred format for invoices is original PDF.

Oracle Fusion Supplier Portal is not a payment platform. INSEAD will continue using its current payment process. You can view the payment status of your invoices on the Portal. For more information, refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

To view payment status, go to the "View Payments" section within the Supplier Portal. For more information, refer to Chapter 3 of the User Guide - INSEAD Horizon Supplier Portal attached above.

We do not anticipate any disruptions for our suppliers and will strive to ensure a smooth transition. For urgent cases, please contact [email protected].

No, our payment terms and frequency will remain the same.

For further support, please contact our helpdesk at [email protected].

You will find a User Guide at the top of this Resources section. Videos will be coming soon.