Job Opportunities

HGIBS Institute Coordinator


Department: HR
Location: Europe Campus
Status: Non Manager
Contract: Permanent - Full Time
Contact: Talent Acquisition Europe at

Posted on: 05 March 2020
Deadline: 20 March 2020

Job Description

Responsibilities and scope

  • Manage the HGIBS Executive Director’s diary and communications with senior stakeholders, and plan all HGIBS cross-campus team meetings.
  • Coordinate all logistics relative to Executive Director’s professional travels plans and all expenses related to these business trips.
  • Assist the HGIBS core team with any specific administrative and logistical support as needed.
  • Actively collaborate, coordinate and plan HGIBS events (on and off campus) including handling registration, logistics.
  • Contribute in promoting HGIBS online (posting stories and video blogs on HGIBS website, designing event invitation emails in Mailchimp etc.)
  • Manage/update databases (sharedrive/corporate contacts/mailing lists etc)


The ideal candidate should have the following profile:

  • 2 - 4 years in a similar experience
  • Technical university diploma (2 years) or an administrative degree
  • Excellent level of written and verbal English, fluent in French
  • Excellent organisation skills and attention to detail
  • Highly energetic, flexible and enthusiastic with strong interpersonal and communication skills
  • Sense of initiative and pro-activeness
  • Ability to prioritise, set and meet deadlines
  • Excellent team spirit and player, with ability to work autonomously
  • Excellent computer skills in MS office (PowerPoint, Excel etc.)
  • Capabilities in Mailchimp, Acrobat pro or Drupal would be a plus

If you are interested in applying, please send your CV and a cover letter in English by email to by the March 20, 2020 at the latest.

Kindly note that only shortlisted candidates will be notified and valid working papers are mandatory.

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