The INSEAD Summer Ball 2020

CANCELLED

Please check back for future updates.

 

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COVID-19 Update

Due to the growing COVID-19 crisis and following government regulations and the recommendations of public health experts, the Summer Ball scheduled for spring 2020 has been cancelled.

We do not yet know if it will be possible to reschedule these programme or to mark the occasion in another way. The Advancement department will be working over the coming weeks to evaluate options, and we will update you as more information is available.

If you have already purchased your Ball tickets, an email will be sent to you shortly on the refund process.

If you have any questions regarding, please contact summer-ball@insead.edu.

 

Practical Information

COVID-19 Update

Due to the growing COVID-19 crisis and following government regulations and the recommendations of public health experts, the Summer Ball scheduled for spring 2020 has been cancelled.

We do not yet know if it will be possible to reschedule these programme or to mark the occasion in another way. The Advancement department will be working over the coming weeks to evaluate options, and we will update you as more information is available.

If you have already purchased your Ball tickets, an email will be sent to you shortly on the refund process.

If you have any questions regarding, please contact summer-ball@insead.edu.

 
Summer Ball pricing policy

- Early-bird price (294€) until 19 April 2020 (included)
- Regular price (354€) from 20 April to 25 May 2020 (registration closes)
- if not sold out, online sales will remain open the week before the event: Only a limited number of tickets will be sold on a first come-first served policy and will be charged at the regular rate.
- No sales at the gate!

Tickets

After you have purchased your tickets on Eventbrite, you will receive a confirmation email with an attached pdf ticket, which you will have to show upon entry at the event. Printed or digital tickets are accepted. Pro Tip: save or screenshot it on your mobile for easy access.

Your ticket is nominative, not transferable and can only be used by yourself.
Please note that tickets are required for admission into the Ball.
Guests without tickets will be refused entry.

Children are not allowed at the Ball. Entry is reserved for 18 years and above.

Strictly no sales at the gate!

Due to security reasons, the Ball will end promptly at 04:00.

Getting there

Château de Fontainebleau
77300 Fontainebleau

For more information on the Château de Fontainebleau, its history and its location, please click here.
Entrance to the Ball is via the Cour d’Honneur (Main entrance of the Château). Click here for a map of the Château.
The château is a historical monument. Note that, for security reasons, smoking is strictly prohibited in any of the rooms in the Château and in the Marquees.

Smoking is only permitted in specially designated outdoor smoking areas.

Transportation

Due to limited parking spaces at the venue, we do not encourage you to drive. We recommend that you take one of the following modes of transportation to ensure a hassle free evening:

Taxis, trains, buses - We have them all!
But if you have to drive - BE SMART! DRIVE SAFE!

Shuttle service - in and around Fontainebleau

From 01:00 to 03:00, two complimentary shuttles (7 seats) will run from the Château to various towns/villages located around Fontainebleau (see list below) .

Then at 04:00, two buses will leave promptly and will stop at the train station or at the Mairie (town hall) of each village.

Bus 1 leaving at 04:00 will run to: Thomery, Moret-sur-Loing/Veneux-les-Sablons, La Grande Paroisse, Villecerf, Montigny-sur-Loing, Bourron-Marlotte
Bus 2 leaving at 04:00 will run to: Ury (Novotel), Arbonne, St Martin-en-Bière, Fleury-en-Bière, Chailly-en-Bière, Barbizon, Macherin

Special taxi fares

Need a drop-off at the Château to go to the Ball?

Book a taxi via hotline: +33 677 941 006 or the online booking website.

Need a lift to drive you home? Taxis will be available from midnight onwards at the main entrance of the Château, and will apply the negotiated taxi fares below :

10€: In town and Fontainebleau/Avon train station
25€: From/to nearest villages (Bourron-Marlotte, Recloses, Bois-le-Roi, Samois-sur-Seine, Vulaines-sur-Seine, Héricy, Moret-sur-Loing, Champagne-sur-Seine, Montigny-sur-Loing, Moret-sur-Loing, Veneux-les-Sablons, Barbizon, Macherin, St Martin-en-Bière)
35€: From/to other surrounding villages (Nemours, Ury, Arbonne, Fleury-en-Bière, Chailly-en-Bière, Villecerf, Villemer)

Parking

If you wish to drive, please park at the Parking Boufflers (in front of the Château de Fontainebleau).
PLEASE DO NOT DRINK AND DRIVE.

Dress code

The dress code for the event is 'black tie and evening dress' or national costume.
For men, it means wearing a tuxedo or equivalent attire.
For women, it entails wearing an evening gown or cocktail dress. You might choose a floor-length dress, an elegant cocktail dress, sophisticated separates or even a smart pantsuit.
However, this is not mandatory. Men have come in black suits (with tie) and women in cocktail dresses. The idea is that this is a prestigious formal event, which means no jeans, T-shirts, casual dresses and definitely no sneakers.
Looking for ballroom dresses to rent? Ma bonne amie can help you...
Looking for a tuxedo to rent ? The Groom's Corner may be a good address...

Accommodation

INSEAD has made block bookings in area hotels for our alumni returning for the Reunion Weekend and the Summer Ball. For additional bed and breakfast places, you can consult the tourism office. Do book early as spaces are limited.

FAQs

 
Will you reschedule the Ball to a later date? 

We do not yet know if it will be possible to reschedule the Summer Ball or to mark the occasion in another way. The Advancement department will be working over the coming weeks to evaluate options, and we will update you as more information is available.

If you have any questions regarding, please contact summer-ball@insead.edu.

Q: I already bought tickets, can I get a refund?

A: If you have already purchased a ticket, an email will be sent to you shortly regarding the refund. We thank you for your patience.

------------------------------------------------------

Q: Where do I buy tickets?

A: We have created an easy online system for purchasing tickets on Eventbrite dedicated to Alumni & Current participants (MBA, EMBA, PhD, Executive Education programme) as well as for Staff & Faculty.

Q: Where and when can I collect my tickets?

A: No need as you will receive a PDF version of your ticket with a personalized QR Code in your confirmation email. Make sure to save it on your mobile or bring a printed copy. This QR Code will be required at the entrance by our hostesses in order to be scanned.

Your ticket is nominative, not transferable and can only be used by yourself.
Please note that tickets are required for admission into the Ball. Guests without tickets will be refused entry.

Q: What happens when the online registration is closed?

A: A wait-list will be opened and we will get back to you should we get cancellations. If a ticket becomes available, you will be contacted automatically with further instructions on how to purchase your ticket. No further action is required.
Strictly no sales at the gate!

Q: What does the ticket price include?

A: The price includes a full stand-up dinner (mixture of cocktail & buffet formats), champagne & free flow drinks all night long, exciting entertainment and special surprises to make this a memorable evening!

Q: What about dietary restrictions?

Managing allergies, dietary or religious requirements for each of the 1500 guests is not so easy! That's why we propose a stand-up dinner where each guest will be able to choose carefully (from labelled platters) within the large selection of food.

There will be something for everyone: savoury, sweet, hot, cold, vegetarian, gluten free, cheese platter and amazing desserts… Not forgetting the Panini, Soup & Pasta buffet at the end of the evening.

Similarly for the drinks, as we know some of you may not drink alcohol, the free flow of drinks served throughout the night includes champagne, wines, beers, hard liquor, fresh and home-made virgin cocktails, sodas, water stations as well as hot beverages.

Q: Are friends invited?

A: Absolutely! We encourage you to share this night with your friends. Tickets will be sold online on a 'first-come-first-served' basis. Hence, purchasing your tickets early is advisable.

Q: Do I need a date for the ball?

A: No. The Summer Ball is a celebration of friendship - we encourage you to come with your group of friends.

Q: Where can I stay?

A: INSEAD has made block bookings in area hotels for our alumni returning for the Reunion Weekend and the Summer Ball. For additional bed and breakfast places,you can consult the tourism office. Do book early as spaces are limited.

Q: What is the dress code?

A: The dress code for the event is 'black tie and evening dress' or national costume.
For men, it means wearing a tuxedo or equivalent attire.
For women, it entails wearing an evening gown or cocktail dress. You might choose a floor-length dress, an elegant cocktail dress, sophisticated separates or even a smart pantsuit.
However, this is not mandatory. Men have come in black suits (with tie) and women in cocktail dresses. The idea is that this is a prestigious formal event, which means no jeans, T-shirts, casual dresses and definitely no sneakers.
Looking for ballroom dresses to rent ? Ma bonne amie can help you...
Looking for a tuxedo to rent ? The Groom's Corner may be a good address...

Q: Where can I do my hair?

A: A hairstylist booth will be available on Campus on Saturday 25 May at the Lower Gallery (Main building) from 15:00 - 22:00. By reservation only.

Book your appointment NOW! Spaces are limited. All bookings will need to be made in French (as the hairstylist does not speak English).

Blowdry and styling (30 mins) or Chignon (40 mins) is 50€.
To book a slot, please call Dorothée +33 6 03 59 00 99

Note:
- For the "Chignon", please make sure to wash your hair the day before; for styling, the same day.
- There will be no haircuts or shampooing on site.
- Please arrive at least 5 mins before your scheduled time. If you are late, you will pass your turn!
- Payment by cash only.

Q: Is there only ballroom dancing at the Ball?

A: Definitely not! Alumni and MBA student DJs and an Alumni band will entertain you with a variety of pop and house music.

Q: Can I bring along my children?

A: Only if they’re over 18! For security reasons, children under the age of 18 are not authorized to attend the Summer Ball.

This specific night is very crowded and definitely too noisy for young children. This is the reason why The Summer Ball Committee and the INSEAD Security Department decided few years ago not to accept any children to this particular event as it is not a suitable place for them.

We can provide you with a list of babysitters, please contact us if you wish to receive a copy of this list. Any arrangements are to be made directly with the babysitter. Parents and babysitters must deal directly with each other for all questions of scheduling, availability and payment.

Past Summer Balls

 

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