Alumni Volunteers Meeting

Dear Volunteers and Friends of INSEAD,

We are very pleased to invite you to attend the hybrid Alumni Volunteer Meeting (AVM) from Friday 19 to Saturday 20 November 2021, taking place on the INSEAD Europe campus in Fontainebleau, and via dial-in for those unable to travel. We are very excited for our first in-person AVM in two years and are looking forward to seeing a great turnout of presidents, representatives and ambassadors from the NAAs, NACs, Global Clubs and the IAF, as well as guest speakers, staff and the IAA Executive Committee.

We encourage you to arrive in Fontainebleau on Thursday evening, 18 November, as the AVM will start on Friday morning at 9:00 am with the IAA presenting the topic pillars that will formulate our next 3-year strategy. This will be followed by breakout rooms to discuss these topics with individual IAA VPs, an update from INSEAD’s leadership team, a faculty session and plenty of networking time. On Friday evening we will be hosting a dinner to thank you for the time and energy you dedicate to your volunteering.

On Saturday, along with the General Assembly and best practices sessions, we will have a team-building exercise that promises to be a lot of fun!  That will be followed by a fair for MIM’22Ds and MBA’21Ds to convey the value of the alumni network and benefits of NAA membership to current students. As you know, this initiative has a big impact on membership figures, and we would therefore be very grateful if you could please stay for the full length of the programme and participate in the fair. On Saturday evening we will have dinner and dancing at Le Cercle on campus, so time to let our hair down and socialise informally!

We have a slightly shorter weekend programme for the IAF with a start at midday on Friday. We are looking forward to very interactive sessions including best practice sharing, training on “How to make the ask” and an update on INSEAD Fund results.

Partners are welcome to join the dinners taking place on Friday and Saturday evenings – please note that daytime activities are reserved for volunteers.

In the meantime, we encourage you to book your hotel room now. All bookings need to be made before 1 November. Please book one of the allocated rooms at the INSEAD Hotel Ermitage quoting this code: CS181. Payment can be made in advance with all major credit cards.

We very much look forward to the AVM and to connecting with the incredible team of volunteers that make the INSEAD alumni network so strong and vibrant.

Warm regards,

Please be sure to reserve by 1 November 2021 as the rooms that we have reserved will only be held until then.
Please book one of the allocated rooms at the INSEAD Hotel Ermitage quoting this code: CS181. 

Cancellation policy:

If you cancel the booking the following cancellation fees will apply:

Cancellation on or after 30th day prior to arrival date: 50% of two nights
Cancellation on or after 7th day prior to arrival date:100% of two nights

If you leave earlier than your confirmed departure date, or if during your stay you should leave temporarily, you will be charged for the whole stay.

No-show policy:

If you fail to arrive or if you arrive after your confirmed arrival date, you will be charged for any unoccupied night(s).

INSEAD Hotel Ermitage**** Route de l'Ermitage 77300 Fontainebleau   Price:€155,00 B&B Tel: +33 1 60 72 40 50

E-Mail: [email protected]

Travel Subsidy

Any President/Association that wishes to apply for a travel subsidy, is requested to complete and submit the Application Form and return it to Briony Blohm by 1 November for the IAA Exco to review.

Covid-19 travel requirements

Government regulations require all participants to have a valid vaccination certificate to demonstrate that people are fully vaccinated (with an EMA‐approved vaccine or similar), or that they have a negative test result (PCR or antigen) dated within the last 48hrs, or that they have proof of having recovered from COVID‐19 within the last 6 months, attested by a positive PCR or antigen test result, at least 15 days and no more than 6 months old. Those traveling from within France will need their pass sanitaire. For further details on requirements in France, please visit this website.

Covid Daily Testing protocol and Safety Measures

• All attendees are required to always wear masks except when eating (including amphi, BORs, bus and coffee breaks)
• During coffee breaks, please remember to keep distance and avoid small groups or gatherings
• Hand sanitizers will be available on site
• Please make sure you always carry a copy of your vaccination certificate
• COVID testing will be available for the Alumni Volunteers Meeting on INSEAD campus during the AVM for daily tests (free of charge) for all volunteers and partners attending any session or social event on either day (including faculty and staff involved in the AVM).
• Please note the daily auto-tests schedule for everybody

• We have also arranged for Antigen and PCR tests for travel purposes. Please note that tests taken outside INSEAD will have to be self-paid.
   

Venue

Address: Boulevard de Constance, 77305 Fontainebleau Cedex, France

Transportation

For taxi reservations, participants are invited to make their individual bookings either by going on-line to www.taxi-resa.com or by sending an email to [email protected].
If you are willing to share a taxi with other participants, please inform the taxi company when booking.
This company will apply the INSEAD negotiated rates. Please click here for the estimated fare.

CDG/Fontainebleau (price for max three passengers)
€160 from 8:30 am to 6:15 pm
€185 from 6:15 pm to 8:30 am and on Sundays

ORLY/Fontainebleau (price for max three passengers)
€100 from 8:30 am to 6:15 pm
€130 from 6:15 pm to 8:30 am and on Sundays

Dress code

The dress code will be business casual for the on-campus events and the Friday evening dinner.

Wifi

To connect to INSEAD Wifi, please select “INSEAD” network and follow instructions or create a guest account.

Footnote shop

The campus shop located in the bar area will be open on Saturday morning until 1:00 pm. Find all your INSEAD gear and the latest business publications on the Footnote website.

Media, filming and photography

We reserve the right to use any film and/or photography from the event in our print and digital marketing collaterals.

Make a Gift

To make a gift to INSEAD, please click here.

IAA/NAA/NAC/GC Contact

IAF Contact