Safety Measures on Campus

 

Acting together as One INSEAD to protect our community.

Wear your mask

Respect social distancing

Avoid physical contact

Wash your hands

Clean as you go

Download contact tracing app

We are acting together as One INSEAD to protect the health, safety and wellbeing of our community. Learn about the measures in place to protect ourselves and each other. It is up to all of us to ensure we have a safe campus. Thank you for playing your part!

FAQs

Cleanliness on Campus

 

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Hand  sanitiser  and disinfectant are available throughout our campuses/locations to ensure everyone plays their part in maintaining a clean and hygienic learning and working environment. This ranges from hand sanitiser dispensers to disinfectant wipes in meeting rooms and amphitheatres.  

 

The frequency of cleaning has been increased. Indoor air quality has been enhanced with regular disinfection as well as regular cleaning and replacement of filters. Adjustments have also been made to increase the amount of fresh air in-take.  

Safety Measures for Coffee Breaks

 

Drinks will be served by our service staff.

Buffet meals are replaced with individually packed, or pre-packed food depending on dietary requirements.

Individuals will be expected and required to take responsibility to adhere to social distancing directions and guidelines in dining and coffee break areas. We urge people to avoid peak times.

Safety Measures in Restaurants

 

Social distancing markers are in place throughout our campuses/locations.

There are no buffets available. All lunch meals will be served. Only 4 individuals per table.

Safety Measures in Amphitheatres

 

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Professors will teach within designated areas.

Service staff will refill bottles during breaks/lunches

Each participant has their own water bottle, glass and pack of whiteboard markers.

Every table-top in amphitheatre has cleanas-you-go kit and hand sanitiser.

 

SafeEntry Kiosks

 

On the Asia Campus, in line with local regulations.

Frequently Asked Questions

General

 

Download and activate the TraceTogether App and follow the SafeEntry protocol on entry.  

You are expected to have read and signed the INSEAD Community Commitment via the Qualtrics survey you will have received via email. Learn more about our Community Commitment.

Testing prior to coming on campus is not required unless prescribed by a doctor or mandated by the government. 

Download and activate the StopCOVID App

You are expected to have read and signed the INSEAD Community Commitment via the Qualtrics survey you will have received via email. Learn more about our Community Commitment.

Students and participants are expected to carry out a RT-PCR before coming on campus. The test must be taken preferably less than 72 hours (but never more than 96 hours) prior to accessing campus. 

Download and activate the ALHOSN App.

You are expected to have read and signed the INSEAD Community Commitment via the Qualtrics survey you will have received via email. Learn more about our Community Commitment.

Prior to the start of each programme or before coming on campus with a valid reason, you must have a negative, recent COVID-19 test. Note: The test must be taken preferably less than 72 hours (but never more than 96 hours) prior to accessing the campus.

Before accessing campus, you must go through a temperature screening camera at the lobby of the building .

You must also ensure:

  • You have not been in contact with confirmed infected cases.
  • You have not returned from traveling for 14 days or less
  • You are not suffering from a Medical Condition: Medical Conditions include immunodeficiency, respiratory diseases (including but not limited to asthma), kidney or heart issues, or any other chronic diseases, including but not limited to high blood pressure, diabetes, cancer, and chronic inflammation.
  • Following the guidelines of the UAE authorities, anyone who has COVID-19 symptoms is required not to come to campus and must consult a medical doctor asap, undergo a test and remain in quarantine awaiting the result of the test.
  • The same guidelines stipulate that anyone who starts having COVID-19 symptoms while on campus, must immediately leave the campus while wearing a surgical mask and avoid public transport to go home. The person is also obliged to consult a medical doctor right away, preferably via teleconsultation.

To ensure we are all adhering to the same guidelines, students, participants and employees are invited to complete a COVID-19 awareness module, followed by a short quiz. You will then be invited to sign the INSEAD Community Commitment. A personal e-mail will be sent before your arrival on campus allowing you to complete the requirements, including the campus-specific measures.  

Completing the awareness module, taking the short quiz, and signing the INSEAD Community Commitment must be done before accessing any of our campuses.  

Watch this video to learn about our Community Commitment.

Safety Measures

The health and safety of our community is our priority. We have put a number of measures in place to protect our community on campus. Click here or watch this video to learn more.  

Please strictly adhere to the guidelines and measures provided by the INSEAD Crisis Management Team.  

Whether on or off-campus, you should:    

  • Wear a mask  
  • Observe safe distancing 
  • Limit to small gatherings of five people or less  
  • Practice good hygiene 
  • Download and activate a contact tracing app and keep a contact log  

Yes, it is mandatory to wear a mask at all times on any of our campuses, whether indoors or outdoors and even if you are alone. The only exception is when eating or drinking. 

By covering your mouth and nose, with no gaps on the sides.

Yes, you should handle your mask by the straps. 

Please speak up if you witness someone behaving in a way that makes you feel uncomfortable. We understand that doing so may be difficult or awkward. This handy guide provides dos and don’ts to help you navigate the etiquette of COVID-19.

Close Contacts, Stay Home and Isolation Protocol

Click here for three flow charts which outline the steps to take in case you have symptoms, have been a close contact, or are a positive case. 

 

Considering the INSEAD population and our activities, we have decided a stringent approach, whereby we require close contacts to isolate for 14 days and get a second RT-PCR test producing a negative result, before coming back to campus. This is to protect our population and minimise the risk of an outbreak on campus. You may see the INSEAD process at this link. This is also in line with local regulations in the Department of Seine-et-Marne. 

Stay isolated = you should remain in your place of residence as much as possible, minimise having visitors and maintain good records of persons with whom you have come into close contact. You may leave your residences for daily necessities or to attend important matters, but you should minimise time spent in public spaces and contact with others, particularly the vulnerable.

Stay home =  This is stricter than to "stay isolated". You should remain in your place of residence at all times, and should not invite visitors to your residence.

 

 

Close contacts are anyone within the past seven days who:
- you have shared a kitchen, bathroom or living room with
- has sat within two metres of you at a lecture
- you have had a face to face conversation lasting longer than 15 minutes
- anyone you have met and interacted with at a party, event, meeting, lunch/dinner date, gathering or otherwise, including during team sports (rugby, basketball)
- is indicated as a “close contact” based on the applicable contact tracing app (varies by country)

If someone with whom you had a close contact tests positive, do not wait for the Crisis Management Team to contact you. Self-isolate immediately and await further instructions from us. Please do not come on campus and do not rush to get tested. Please also send an email straight away to [email protected] identifying yourself as a close contact.    

Our close contacts protocol:  

Close contacts are required to self-isolate for 14 days from the last date of contact with the person who tested positive.  
Week 1 = “Stay home”: Get tested 5-7 days after the last contact with the positive case. You may not leave your residence during this period. Ask for help from classmates, colleagues or friends for errands like grocery shopping. Do not socialise and do not come on campus. 
Week 2 = “Stay isolated”: After your first test and provided the result is negative, you must stay isolated and test again seven days after the first test. You may go grocery shopping and practice individual sports outdoors. If you must meet with peers, it can only take place outdoors with mask on. Please do not come on campus, do not practice team sports, do not go to restaurants or socialise widely. Avoid vulnerable community members.   

Click here for three flow charts which outline the steps to take in case you have symptoms, have been a close contact, or are a positive case.  

Please maintain a list of close contacts and download and activate a contact tracing application:  

  • Testing can take place only by appointment. There are strictly no walk-ins.  
  • Plan ahead. Book your appointment up to 12 hours in advance at insead.synlab.fr using your @insead.edu e-mail address. If no slots are available, you will need to book for another day.  
  • Only book an appointment if you know you can make it
  • Rescheduling of appointments is not possible. Please stick to the time of your appointment or cancel if you cannot make it.  
  • Make only one appointment per week, unless instructed otherwise. 
  • If you are identified as a positive case or close contact, stick to the testing schedule given to you by the Crisis Management Team case officers. Going for a test sooner than instructed will not shorten your isolation period. Refer to these flow charts for a reminder of the protocol.  
  • Testing for family members is encouraged on Saturdays in Fontainebleau or on Tuesdays in Paris. They may use their own email address to book an appointment. Always inform INSEAD if a family member tests positive.  
  • If you or one of your family members tests positive start isolating immediately, there is no need to wait for an email from INSEAD. Please also collect the names of your close contacts during the seven days prior to your positive test, noting when you were last in contact with them.  

Testing

A RT-PCR test is required to access our Europe and Middle East Campuses. You must await your RT-PCR test results before accessing campus. The only exception will be to come on the Europe Campus for testing. 

The test must be taken preferably less than 72 hours (but never more than 96 hours) prior to accessing the campus. 

Testing prior to coming on the Asia Campus is not required unless prescribed by a doctor or mandated by the government. 

We offer testing on the Europe Campus. Testing takes place Monday, Wednesday, Thursday and Saturday from 07:30 am – 12:00 pm. Plan ahead and sign-up for your test appointment as soon as possible at insead.synlab.fr. 

Please note the times shown in the application will be based on the timezone setting of your phone, and not in CET. Please double check with a tool such as https://www.worldtimebuddy.com/.  

Testing is available for our community in Paris at the INSEAD-Sorbonne University Behavioural Lab at 4 Rue Victor Cousin. Testing is done every Tuesday morning between 8:00 am and 12:00 pm. As with testing on campus, make your appointment via insead.synlab.fr, choosing the option for the Paris screening site. After your test you will receive a certificate from Synlab indicating your eligibility to go to campus. Submit this certificate to [email protected] with the subject “PCR test”.

A COVID-19 test can be arranged at any of the SEHA centres. Please contact your course administrator (students/participants) or Campus Services (employees) for codes provided by the Ministry of Education for INSEAD in order to benefit from a free test. 

There are three medical labs in Fontainebleau / Avon where it is possible to take the RT-PCR test: 

  • LBM Medibiolab Fontainebleau, 8 rue Richelieu, 77300 Fontainebleau 
  • Hopital de Fontainebleau, 55 Bd du Maréchal Joffre, 77300 Fontainebleau 
  • LBM Medibiolab Avon, Centre Commercial la Butte Monceau, 77210 Avon   

To find another testing lab, you may visit the Agence Régionale de la Santé website for your region. For Ile de France, go to: https://www.iledefrance.ars.sante.fr/covid-19-lieux-dedepistage-en-ile-de-france 

Alternatively, you may go to a Synlab facility worldwide, though the cost of the test is only covered by the French Social Security in France: https://www.synlab.com/lablocator.  

The test must be taken preferably less than 72 hours (but never more than 96 hours) prior to accessing the campus. 

Europe Campus: Test results cannot be older than seven days.Testing is mandatory for all students and participants before re-entering (returning students) or entering campus for the first time (new students). After entry, all full-time students (MBA, MIM, PhD and partners of full-time students wishing to come on campus) will be required to be tested weekly (every seven days). For Executive Degree students, participating in modular/residency programmes, the same RT-PCR test will be mandatory prior to each new module on campus. Executive Degree participants may opt to be tested at the time of departure from campus, to ensure that they are safe to board a plane back to their home country and return to work.  

Middle East Campus: Test results cannot be older than seven days. Re-testing is mandatory during a programme if its duration is longer than seven days. It will be required weekly or half-way in the programme for all people on campus, ensuring there is only a maximum of seven days between the first and second test. For those whose role requires more presence on campus, re-testing is mandatory every two weeks. 

The lab will provide the test result via SMS and /or email in 95% of the cases within 24 hours, but at the latest in 48 hours to the individual tested on their individualised Synlab portal, to the doctor indicated on the consent form and to SI-DEP, the central COVID-19 test database of the French government. Based on the test result, the lab will also provide each individual with a certificate indicating whether such individual may study/work on campus. Such a certificate, available on an individualised Synlab portal, will not indicate whether the test is negative or positive. 

After your test you will receive a certificate from Synlab indicating your eligibility to go to campus. Submit this certificate to [email protected] with the subject “PCR test”.

If you have just arrived to Fontainebleau, then no, you will have to await your test result before accessing campus. As an Executive Degree student , you may check-in to your hotel, 

but you must refrain from engaging socially while awaiting your results. Please do not meet your peers, but wait out the test results. Plan ahead your travel for your test to allow sufficient time from the test to the start of your programme/classes.  

For all Degree Programme student/participants and partners of full-time students, if this is a weekly / twice-weekly re-test for you and you have already been accessing the campus based on a previous test, then you can keep accessing campus / your classes immediately following the sample collection.  

Please note that to access the campus, you will need to submit one of the following documents: 

  • If you have been tested by Synlab: the certificate indicating whether you may study/work on campus; or 
  • If you have been tested by another medical provider: the photo of the signed attestation.   

To submit: Email from your INSEAD email to [email protected] with the subject “PCR test”. 

If you receive a positive test, you must isolate straight away and not come on campus. You will immediately be contacted by the Crisis Management Team and informed of next steps including instructions for your isolation and barred entry to campus. The team will promptly begin tracing and informing your close contacts.   

Employees and contractors please immediately inform your manager or faculty administration with [email protected] on copy. If you do not feel comfortable sharing your medical status as described above, you may also contact the Europe Campus nurse at [email protected], who will act according to medical confidentiality.     

Degree Programme and PhD students please immediately inform your programme manager or class officer with [email protected] on copy.    

According to the French regulations the test result must also be shared by the lab with the SIDEP database. This is a secure platform, where all COVID-19 test results are recorded to ensure that all positive cases are contact traced by the French health care system. The French medical authorities (Agence Régionale de Santé) will also initiate the contact tracing for this individual in 48 hours. 

If you are in another country, please follow the guidelines of the country you are in, do not come to and INSEAD Campus with a positive test result.  

We welcome family member of INSEAD employees, students and participants who need to be tested to complete their testing at the Europe Campus on Saturdays only, where we currently have open slots. Please do not test on other days as we need to give priority to those accessing campus. This is also available on Tuesdays at the INSEAD Sorbonne Behavioural Lab.

This is a service we are offering our community members and we ask that you return the favour by sending an email to [email protected] if your family member tests positive. This allows us to advise you on isolation rules. It also lets us know which of the positive tests indicate members of our campus community. This is our first priority when we begin the process of advising and tracing of close contacts.

Yes. We are offering testing for family of INSEAD campus community family members on the Europe Campus on Saturdays and at the the INSEAD Sorbonne Behavioural Lab. 

This is a service we are offering our community members and we ask that you return the favour by sending an email to [email protected] if your family member tests positive. This allows us to advise you on isolation rules. It also lets us know which of the positive tests indicate members of our campus community. This is our first priority when we begin the process of advising and tracing of close contacts.

Inconclusive test results are not very common. However in such a case, INSEAD treats this as a lack of test result and requests you be retested, prior to you accessing campus. 

  • Testing can take place only by appointment. There are strictly no walk-ins.  
  • Plan ahead. Book your appointment up to 12 hours in advance at insead.synlab.fr using your @insead.edu e-mail address. If no slots are available, you will need to book for another day.  
  • Only book an appointment if you know you can make it. It is a matter of courtesy and respect. 
  • Rescheduling of appointments is not possible. Please stick to the time of your appointment or cancel if you cannot make it.  
  • Make only one appointment per week, unless instructed otherwise. 
  • If you are identified as a positive case or close contact, stick to the testing schedule given to you by the Crisis Management Team case officers. Going for a test sooner than instructed will not shorten your isolation period. Refer to these flow charts for a reminder of the protocol.  
  • Testing for family members is encouraged on Saturdays in Fontainebleau or on Tuesdays in Paris. They may use their own email address to book an appointment. Always inform INSEAD if a family member tests positive.  
  • If you or one of your family members tests positive start isolating immediately, there is no need to wait for an email from INSEAD. Please also collect the names of your close contacts during the seven days prior to your positive test, noting when you were last in contact with them.   

Campus Operations

The Main Reception and the Operations & Campus Services Help Desk have merged so as to serve you better. Reception will be open from 8am to 6pm, Monday to Friday. 
 
The following services will be provided at the Main Reception: 

  • Operations & Campus Services Help Desk 
  • Badge request and issuance 
  • Collection point for incoming/outgoing mail for staff and faculty 
  • Visitor check-in 

Email [email protected] for front desk related queries. Note that [email protected] is no longer available. 

Due to the curfew in Ile de France,  the Europe Campus is currently closed from 8:30 p.m. and badge access will be deactivated at 9:00 p.m. until 6:00 a.m. the following day. 

The Main Reception desk is open from 8:00 am to 6:00 pm, Monday to Friday 

Taxi bookings are possible – note masks are mandatory in taxis and no more than two customers per car (not including driver) 

Shuttles between the Fontainebleau-Avon train station and campus are suspended. 

The San Francisco Hub for Business Innovation is currently closed.  

Campus Visitors

Unfortunately we cannot welcome any visitors, including alumni, on any of our campuses at this time. You are encouraged to carry out exchanges virtually as much as possible. 

Unfortunately we cannot welcome any visitors, including alumni, on any of our campuses at this time. You are encouraged to carry out exchanges virtually as much as possible. 

Further Questions?

Should you have any further questions, please send an email to [email protected].

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